GENERAL TERMS & CONDITIONS — MEETING & EVENT SPACES
BETWEEN
The company and/or private individual confirming an activity on the basis of a quotation stating that these general terms and conditions apply and indicating where they can be consulted, hereinafter referred to as “the Client”.
AND
FUTURN GOSSET NV, with registered office at Dumolinlaan 1 bus 031, 8500 Kortrijk, registered with the Crossroads Bank for Enterprises under number BE0715.682.925.
Article 1 — Context and conditions
Futurn Gosset NV provides spaces for activities, including mandatory catering — food and beverages — and related services such as preparation, reception, service and supervision.
This service falls under Article 18, §1, second paragraph, 11° of the Belgian VAT Code. The exemption under Article 44, §3, 2° does not apply.
The Client remains responsible for any damage or nuisance caused by their activity.
Article 2 — Event details
The event will be organised in accordance with the details set out in the quotation or order form, including date, price, spaces, catering, technical equipment, number of guests, timing and options.
Article 3 — Reservation conditions
A provisional reservation remains valid for 10 consecutive days after receipt of the quotation.
Final confirmation of the number of guests must be provided 4 days in advance for meeting rooms of 0–70 guests, and 7 days in advance for event spaces of more than 70 guests.
Late changes will not be taken into account.
Article 4 — Price and payment
For quotations above €5,000 excluding VAT, a 30% deposit will be requested.
The remaining balance is payable within 15 days of the invoice date.
VAT rates: 12% for catering, food only, and 21% for room hire, drinks and other services.
In the event of non-payment, late-payment interest of 7% will apply.
Article 5 — Cancellation
If after written confirmation of the activity the Customer decides to not make use of the facilities, cancellation compensation becomes payable to Fosbury and Sons.
The following compensation becomes payable in the event of cancellation:
Cancellation of a meeting (0-70p)
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Up to 15 business days before the activity: 30% on the total price minus the total catering costs
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Up to 4 business days before the activity: 50% on the total price minus the total catering costs
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Up to 2 business days before the activity: 100% of the total price minus the catering drinks
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The day before the activity and the day itself: 100% of the total price
Cancellation of an event (+70p or evening events starting from 18h)
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Up to 30 business days before the activity: the paid advance or to be paid advance
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Up to 15 business days before the activity: 50% on the total price minus the total catering costs
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Up to 7 business days before the activity: 100% of the total price minus 50% of the total catering costs
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Up to the day itself and the day itself 100% of the total price
*COVID-19: If a meeting or event is canceled due to Covid reasons, the cancellation conditions will remain. If this meeting or event is rescheduled to a new date within a year, cancellation costs will be deducted from your following booking. Catering costs will always be charged.
Article 6 — Execution
Futurn Gosset NV may engage third parties. The Client is responsible for all administrative obligations and insurance.
Article 7 — Damage
Damage to the infrastructure will be borne jointly and severally by the person(s) responsible and the Client.
Article 8 — Smoking policy
A full smoking ban applies throughout the premises.
Article 9 — Safety and sound
The Client must take all necessary safety measures.
Article 10 — Force majeure
Force majeure entitles the parties to suspend or cancel the event without any compensation being due.
Article 11 — Disputes
Belgian law applies. The courts of Antwerp shall have jurisdiction. Final confirmation implies acceptance of these terms and conditions.